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Home/Features/Workflow Lifecycle
Core Feature

Soft-delete and restore HubSpot workflows safely

Most HubSpot portals have a graveyard of inactive and abandoned workflows that nobody wants to delete because they're not sure what might break. Entflow's Active, Inactive, and Deleted views let you see everything, archive safely with reversible soft-delete, and restore anything in one click - so cleaning up your portal stops being an anxiety problem.

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entflow.app/features/workflow-lifecycle
Soft-delete and restore HubSpot workflows safely
30s
to first map
Read-only
OAuth access
Zero
config required
A–F
health grades
SECTION 01

Active, Inactive, and Deleted tabs

The three-tab status bar at the top of the workflow map switches your view instantly. Active shows what's running right now - the workflows live and enrolling contacts. Inactive shows what's been turned off but not removed - useful for auditing dormant logic, understanding what's been paused, and deciding what to clean up. Deleted shows workflows soft-deleted through Entflow - fully recoverable until you decide to purge them in HubSpot directly. Counts on each tab show you the size of each bucket at a glance: "127 Active · 43 Inactive · 12 Deleted" instantly tells you the shape of your portal.

  • One-click status switching with no page reload
  • Counts visible per tab so you know the size of each bucket
  • Full dependency map available in each view
  • Filter, search, and AI audit all respect the current tab
SECTION 02

Soft delete: archive without losing anything

Deleting a workflow in Entflow doesn't delete it from HubSpot - it marks the workflow as deleted in Entflow's tracking layer and moves it to the Deleted tab. The workflow is still visible, its dependency map is still intact, and you can restore it in one click. This is what gives your team the confidence to clean up abandoned workflows without the anxiety of permanent mistakes. Think of it as the difference between archiving an email and emptying trash: archive is reversible, trash isn't. When you're certain a workflow can go for good, you remove it from HubSpot directly - Entflow stays out of that destructive path.

  • Archive moves workflows to Deleted tab, not deletion in HubSpot
  • Full dependency map and AI findings preserved on archived workflows
  • Restore in one click from the Deleted tab
  • No permanent loss until you choose to delete in HubSpot itself
SECTION 03

Audit the inactive workflow graveyard before you clean up

Before you touch the Delete button on a workflow that's been off for two years, you need to know what would have happened if it were running. Entflow's Inactive tab keeps the full dependency analysis on every paused workflow: every property it would read or write, every cross-enrollment chain it would participate in, and every list it would touch. Now you can answer the real question - 'is this workflow inactive because it's broken, or because someone meant to delete it and forgot?' - without guessing. Pair this with the AI Audit to flag inactive workflows that reference deleted lists, broken cross-enrollments, or properties that no longer exist - those are safe to clear out.

  • Dependency analysis preserved on inactive workflows
  • Spot inactive workflows referencing deleted lists or properties
  • AI Audit findings available across the inactive tab
  • Decide what's genuinely dead vs. what was paused intentionally
SECTION 04

Delete with the keyboard, restore in the panel

Select a workflow node on the canvas and press Delete to soft-archive it instantly - the same muscle memory as deleting any object in Figma or FigJam. To restore an archived workflow, switch to the Deleted tab, click the workflow to open its detail panel, and hit the restore button. The workflow moves back to its original status immediately and reappears on the Active or Inactive canvas. No confirmation dialogs slowing you down on every keystroke - the soft-delete is recoverable by design, so you don't need a 'are you sure?' before every action.

  • Del key archives the selected workflow instantly
  • Trash icon in workflow detail panel for click-driven users
  • Restore button in detail panel on Deleted tab
  • Bulk archive: multi-select with shift-click, then Del
SECTION 05

Undo and redo across moves, deletions, and edits

Moved a workflow node by accident? Archived something you didn't mean to? Entflow's undo/redo system tracks node moves, archives, and canvas edits in memory during your session. Ctrl+Z undoes the last action - whether that's a position change, a soft-delete, or a sticky-note edit. Ctrl+Y or Ctrl+Shift+Z redoes it. The undo stack means you can work fast on the canvas without worrying about every click - and you don't need to commit changes carefully like you do in HubSpot itself.

  • Ctrl+Z and Ctrl+Y / Ctrl+Shift+Z for undo/redo
  • Undo covers moves, archives, restores, and canvas edits
  • In-session history - no sync required to roll back
  • Multi-step undo so you can roll back compound changes
SECTION 06

Keep your live map focused on what's running today

A clean workflow map is easier to navigate, easier to explain to stakeholders, and easier to onboard new team members into. Lifecycle archiving gives you the tools to maintain that cleanliness without sacrificing safety. Active workflows are what's running. Inactive workflows are what's paused but possibly still relevant. Archived workflows are what you've decided you don't need in your day-to-day view - but can always bring back. The map you look at every morning shows only the workflows that matter today; the others are one tab away when you need them.

  • Focused 'running today' view on the Active tab
  • Separate audit view on the Inactive tab
  • Recoverable archive on the Deleted tab
  • Switch tabs in one click - no logout, no re-sync

Related features

More ways Entflow helps you stay on top of your HubSpot workflows.

Workflow Mapping

Visual dependency map for all active, inactive, and deleted workflows.

Workflow Changelog

Full change history tracking including deletions and restorations.

Conflict Detection

Catch conflicts introduced by inactive workflows that are still referenced.

RevOps Documentation

Document your architecture including decisions about inactive workflows.

Clean up your portal safely

Connect HubSpot and get full lifecycle control over every workflow.

Connect HubSpot · FreeSee pricing
No credit card · Free tier available